Best Practices for Remote Board Meetings

People are less attentive when it comes to a remote board meeting as they would in person. It’s easy to give in the temptation to check your email, grab a snack, or answer the telephone. The good fact is that you can overcome many of these challenges by managing your meetings with efficiency. These best practices will help keep your virtual meetings on track as well as secure and efficient.

Use a reliable, online portal that has board-management software that includes an agenda maker and video integration. It also comes with other useful tools like document centers and task managers. These tools will allow you to conduct your meetings without leaving the portal and ensure that everyone has access to them regardless of their location, time zone or device. It’s recommended to assign a moderator to your meeting, as they can oversee all of these systems and make sure that everything is running properly.

Make sure you send medical data systems reviews out reminders of meetings at least 24 hours prior to the meeting. This will lower the number of no-shows and ensure that the attendees have all the information they require to take part. In addition, use an agenda template that provides specific details of the call to ensure that participants aren’t lost in the conversation.

If a board member is unable to attend a remote meeting, he or she must write a statement to the board, stating their reasons and describing any reasonable accommodations that are requested. The board will then decide whether the excuse is valid. This can be a difficult process, but the board should strive to be as fair and consistent as they can be.