How to Keep Safe Documents Storage

Everyone has important documents that they need to keep safe, from birth certificates to bank account information. With a bit of planning and organization, digitizing, and storage area tools, it is possible to keep these documents secure and without much hassle in the event of a disaster or emergency.

A safe deposit box in a bank is the classic place to keep original keys. It’s relatively cheap and offers an excellent level of security. However, you must visit the bank during working hours to obtain your documents in case you require them.

Another option is a quality fireproof and waterproof document safe. Honeywell’s 1104 is a great choice, but the mini refrigerator-sized unit costs more than $125. It can store hanging file folders for as long as one hour at temperatures of up to 1,700 degrees Fahrenheit. It also protects against water intrusion over a period of hours.

It is best to store documents flat and not folded or rolled. This will stop the documents from breaking or becoming faded with time. It is also important to avoid using rubber bands to hold the pages together since they could break, cause rust stains and ruin the integrity of the document.

People who want to be extra cautious regarding their storage of documents on paper can buy archival containers and sleeves that are constructed from materials that don’t degrade over time, like polyvinyl chloride (PVC). You can purchase these items at hardware or office supply stores. The PVC material also shields documents from moisture, which can damage them.

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