How to Organize the Work of a Company

Despite the best intentions most businesses suffer from inefficient workflows. Employees are wasting time looking for documents, switching between tools and trying to find status updates. This means that 60% of the time is devoted to work-related tasks, leaving 40% of the time to plan and execute. To make time for strategic projects, it’s essential to organize your business’s work. This article will provide some suggestions and strategies to aid you in organizing your individual tasks projects, team members, and system.

Efficient File Organization

The organization of your files into the right places is a simple, but efficient way to increase productivity and cut down on time. When each file is assigned a home and an appropriate description, teams don’t spend too much time searching for what they require. This also makes it easier for collaboration and cuts down on unnecessary debriefing meetings.

Project-level Work Organization

The creation and use of templates for every project will reduce confusion for both experienced and new project managers. Templates can be used to standardize processes and democratize knowledge. They can also be easily modified to reflect the lessons learned. When you arrange each project using a tool that includes progress dashboards, stakeholders get an overview at a glance and you can reduce time-consuming meetings to review status.

If you know where all your work is, what you have to do next and when it’s due, you’ll alleviate the mental strain of keeping things in your head. This makes room for productive, creative work and prevents burnout.

how to organize the work of a company