How to Secure Email For Exchanging Confidential Documents

It was never intended to be a secure method of sharing confidential documents. But there are some things you can do to ensure that your private information is safe when it is sent over email.

Email disclaimers can be valuable tools for any company which regularly exchanges confidential data via email. Psychologists, lawyers, financial professionals and others frequently send and receive confidential client information including personal bank account details dates of birth and social security ID numbers, medical records, and other information that can be used to identify someone.

A confidentiality disclaimer makes clear to recipients that the information contained in the email cannot be shared with anyone else and does not constitute an agreement in law. However, these clauses are not enforceable in the United States under any circumstances without written consent from the recipient to form a contract.

Email disclaimers can also be used to safeguard confidential information and trade secrets. Trade secrets are compilations or formulas that a company believes are important to its competitiveness, such as the Coca-Cola recipe or the Google algorithm. Data classified by a government agency to protect the national security, foreign policy or other sensitive information.

Sending emails with end-to-end encrypted is the most effective way to protect private information. This type of encryption secures the email as well as any attachments, making sure that only the intended recipient can see them. The most efficient method to do this is to use an email service that supports it, like Protonmail, Tutanota or Mailfence. If you wish to ensure maximum privacy, choose an email provider within Europe that is compliant with the General Data Protection Regulation.

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